For every club, student organization, student or class project that involves fundraising or working with or for the community, specific guidelines need to be followed. Please read through the guidelines listed below then complete the form to provide specific information regarding your proposed activity.
Fundraising/Activity Guidelines:
- Donations to a club, organization or class project are not considered a tax deductible donation. Only donations to the Foundation are eligible for a tax deduction.
- Promotion of alcohol and/or tobacco is prohibited at all times. This includes:
- Event cannot be held at bar or tavern
- Alcohol cannot be present at event
- Alcohol or tobacco cannot be used as prizes
- Marketing cannot include any alcohol or tobacco references including any sponsors
- For events where money will be collected, organizers will need to meet with Business Office prior to approval
- All events with food being served or food related fundraisers must follow food handling guidelines:
- Are permitted to sell and/or serve non-potentially hazardous foods (examples include individually wrapped bagels, non-dairy or non-cream-filled baked goods like cookies, donuts or brownies, individually packaged chips or popcorn, and products that are made and contained by a licensed producer and are sold or served in the original container and do not require temperature control.
- Individuals or groups wanting to serve or sell potentially hazardous foods will need to work with Western Food Service Staff to determine feasiblity
- All events and Western participants will comply with the Student Code of Conduct
- Any benefiting organization or group needs to be notified and approve the activity
- Any printed use of Western logo or name in advertising must be approved by Marketing
- Any marketing or publicity reference to Western must use Western rather than WTC